Leaving Notion pages in place — handoff checklist for Lattuce research
Keep the lab wiki in Notion. Move papers, PDFs, and citations to Lattuce, then link Notion pages to lattuce.app papers.
You can keep Notion as the lab wiki and still write papers in Lattuce. This is a handoff checklist, not a workspace teardown: meeting notes, SOPs, and databases stay where they are. Papers, PDFs, and citations move to lattuce.app so drafts can be grounded and exported.
The split is the same one we already recommend in Using Lattuce alongside Notion: Notion for team pages, Lattuce for research writing.
Who this is for
| You are… | This checklist helps when… |
|---|---|
| Graduate student or thesis author | Your reading pile lives as Notion pages or uploaded PDFs, and you need a cited draft |
| PI or lab coordinator | The team wiki should stay in Notion, while papers and sources live in one research layer |
| Household already on both tools | You want a written split so people stop pasting PDFs into wiki pages |
If you want the positioning argument first, read Why Lattuce is not trying to replace Notion. This post is the practical list.
Before you start
| You need | Notes |
|---|---|
| A Notion workspace you will keep | Wiki, runbooks, meeting notes, and project databases stay there |
| A Lattuce account | Sign in at lattuce.app, or try without signup first |
| A paper project | Library → Papers → New paper (or open the manuscript you will write) |
| The PDFs and citations you will write from | Files on disk, Notion attachments, or a Zotero library |
| Optional: week-one admin time | Household admin's first week if you are inviting others |
You do not need to empty Notion. You need a short inventory of what is research versus what is wiki.
What stays vs what moves
| Keep in Notion | Hand off to Lattuce |
|---|---|
| Lab wiki, SOPs, onboarding, hiring lists | Paper projects and thesis chapters |
| Meeting notes and everyday planning | PDF library and attached sources |
| Team databases, boards, and automations | Citations, citation checks, and Word export |
| Links to papers (see below) | The paper URL on lattuce.app |
That is the whole job: wiki stays, research corpus moves, then you link.
Steps
1 — Inventory Notion without moving the wiki
Walk the pages your group actually uses. Tag each one as wiki or research.
| If the page is… | Leave it | Next action |
|---|---|---|
| A runbook, SOP, or meeting note | Yes | Add a link later if it mentions a paper |
| A database of tasks or people | Yes | Do not rebuild it in Lattuce |
| A reading list with attached PDFs | Keep the list page | Upload those PDFs to Lattuce Library |
| A chapter draft pasted into Notion | Keep a pointer page | Recreate the manuscript as a Lattuce paper |
Do not archive the wiki to “clean up.” Leave those pages in place.
2 — Create the Lattuce paper and upload PDFs
- Sign in at lattuce.app.
- Open Library → Papers → New paper (or open the existing manuscript).
- Upload the PDFs you will cite. Wait until each source shows ready.
- Attach those sources to the paper.
Cited writing needs attached, ready files — not a chat paste of a Notion page. The full compose path is in literature review with Lattuce and sources to DOCX.
3 — Move citations (optional Zotero)
If references already live in Zotero, keep Zotero as the collector and import into Lattuce:
- Open Library → References.
- Connect Zotero when your account supports it.
- Sync metadata, or use rich import when you also need PDFs and highlights.
- Attach imported rows to the paper, then cite from those rows in Compose.
Lattuce can export BibTeX for a co-author still on Zotero. Writing citations back into Zotero is not the path today — see Lattuce + Zotero and Zotero to BibTeX.
If you have no Zotero library, skip this step. Upload PDFs and enter metadata in Library instead.
4 — Link from Notion to the Lattuce paper
- Open the paper on lattuce.app and copy its URL.
- On the matching Notion wiki page, add a clear link — for example “Manuscript in Lattuce” — and paste that URL.
- If several Notion pages mention the same chapter, point them all at the same paper.
Lattuce does not need a mirror of every Notion database. Notion only needs a door back to the paper.
5 — Agree the split with the household
Write two sentences where the team will see them (a Notion wiki page is fine):
- Wiki lives in Notion. Runbooks, meetings, and planning stay there.
- Papers, PDFs, and citations live in Lattuce. New research files go to the library, not as wiki attachments.
If you are the person inviting members and checking the first paper path, use Household admin's first week.
Key concepts
Handoff means a split, not a teardown. Notion pages stay published. You stop using them as the PDF store and the manuscript.
Links are one-way on purpose. Notion points at lattuce.app papers. You do not recreate the lab wiki inside Lattuce.
Citations need a library row. A Notion toggle full of DOIs is a reminder. Writer cite chips and Word bibliographies come from sources you uploaded or imported.
Troubleshooting
| Symptom | Likely cause | Fix |
|---|---|---|
| People still attach PDFs to Notion | The split was never written down | Add the two-sentence rule on the wiki home page |
| Compose has nothing to cite | Files are still only on the Notion page | Upload to Library, wait for ready, then attach |
| Two drafts of the same chapter | Notion page and Lattuce paper both being edited | Treat Lattuce as the manuscript; leave a link on the Notion page |
| Zotero import looks thin | Metadata-only sync, or PDFs not ready | Use rich import when available, or upload the PDF in Library |
Related reading
- Using Lattuce alongside Notion — when to use both
- Why Lattuce is not trying to replace Notion — different job, different buyer
- Notion vs Lattuce — feature comparison
- Household admin's first week — account, first paper path, invites
- Lattuce + Zotero — optional reference-manager path
Bottom line
Leave Notion pages in place. Keep the wiki there. Put papers, PDFs, and citations on lattuce.app, then paste the paper URL back into Notion. That is the handoff — two tools, one link, no need to rebuild the lab wiki.
Bahasa Melayu: Biarkan halaman Notion di tempatnya — senarai semak serahan penyelidikan Lattuce